Board of Health Meeting for the Porcupine Health Unit

Held on January 25, 2024 Porcupine Health Unit Boardroom and Online Meeting - Microsoft Teams (MS Teams)

Municipal Members:

• Drago Stefanic, Vice Chair, Township of Hornepayne
• Gary Fortin, Town of Kapuskasing,Townships of Moonbeam, Fauquier and Strickland
• Bill Gvozdanovic, City of Timmins
• Andrew Marks, City of Timmins
• Josee Vachon, Town of Hearst
• Angele Rochon, Town of Smooth Rock Falls (arrived 4:13 p.m)
• Tory Delaurier, Town of Iroquois Falls
• Marc Dupuis, Township of Mattice Val-Cote, Opasatika and Val-Rita-Harty
• Louise Gadoury, Township of Black River-Matheson
• Cindy Campbell, Provincial Appointee
• Sue Perras, Provincial Appointee

PHU Members:

• Lianne Catton, Medical Officer of Health/Chief Executive Officer (MOH/CEO)
• Rosa Montico-Reimer, Manager Corporate Services 

Recorder:

• Lori McCord, Executive Assistant to the MOH/CEO, Secretary to the Board of Health 

Regrets:

• Peter Politis, Town of Cochrane, Town of Moosonee
• John Curley, City of Timmins`

1.0 CALL TO ORDER

Lianne Catton, Medical Officer of Health/Chief Executive Officer (MOH/CEO), called the Board of Health meeting to order at 4:10 p.m.

2.0 ELECTIONS

2.1 Election of Chair

Dr. Catton opened the floor for nominations for the position of Chair of the Board of Health for the year 2024. Tory Delaurier nominated Michelle Boileau. Michelle Boileau accepted the nomination.

Having no further nominations, the following motion was read.

MOVED BY: Marc Dupuis
SECONDED BY: Tory Delaurier

Board of Health Resolution #BOH-2024-01-01

Be it Resolved that the Board of Health for the Porcupine Health Unit appoints Michelle Boileau as the Board of Health Chair for the year 2024.

Carried

2.2  Election of Vice-Chair

Michelle Boileau opened the floor for nominations for the position of Vice-Chair of the Board of Health for the year 2024. Tory Delaurier nominated Cindy Campbell. Cindy Campbell declined the nomination. Cindy Campbell nominated Tory Delaurier. Tory Delaurier declined the nomination. Sue Perras nominated Drago Stefanic. Drago Stefanic accepted the nomination.

Having no further nominations, the following motion was read.

MOVED BY: Cindy Campbell
SECONDED BY: Josee Vachon

Board of Health Resolution #BOH-2024-01-02

Be it Resolved that the Board of Health for the Porcupine Health Unit appoints Drago Stefanic as the Board of Health Vice-Chair for the year 2024.

Carried

3.0 APPROVAL OF AGENDA

The agenda for the January 25, 2024 Board of Health meeting was reviewed. The following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Marc Dupuis

Board of Health Resolution #BOH-2024-01-03

Be It Resolved, that the Board of Health agenda, dated January 25, 2025, be approved.

Carried

4.0 CONFLICT OF INTEREST DECLARATION

There were no conflicts of interest declared.

5.0 APPROVAL OF PREVIOUS MINUTES

5.1 Board of Health Minutes – December 14, 2023

The minutes from the Board of Health meeting held December 14, 2023, were reviewed. The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: Angele Rochon

Board of Health Resolution #BOH-2024-01-04

Be It Resolved, that the minutes from the Board of Health meeting held December 14, 2023 be approved.

Carried

6.0 BUSINESS ARISING FROM MINUTES

There was no business arising from the minutes.

7.0 REPORT OF THE MEDICAL OFFICER OF HEALTH/CHIEF EXECUTIVE OFFICER (MOH/CEO)

The Report of the Medical Officer of Health for January 25, 2024 was presented by Dr. Catton to the Board of Health for information purposes. Chair Boileau thanked Dr. Catton for the report.

The following motion was read:

MOVED BY: Drago Stefanic
SECONDED BY: Sue Perras

Board of Health Resolution #BOH-2024-01-05

Be It Resolved, that the Board of Health for the Porcupine Health Unit accepts the MOH/CEO report for January 25, 2024.

Carried

8.0 BOARD OF HEALTH FINANCE COMMITTEE

8.1 Finance Committee Meeting Report – January 15, 2024 – Marc Dupuis

8.2  Finance Committee Minutes – November 2, 2023

A Finance Committee meeting was held on November 2, 2023 the minutes were received for information. The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: Angele Rochon

Board of Health Resolution #BOH-2024-01-06

Be It Resolved, that the minutes from the Finance Committee held on November 2, 2023 be received for information.

Carried

8.3  2024 Budget and Per Capita Rate

A Finance Committee meeting was held January 15, 2024. The Finance Committee approved the Porcupine Health Unit 2024 Cost-Shared Budget in the amount of $13,332,678.00 with a per capita rate of $53.10 and the resulting shortfall of $1,277,377 be drawn from reserves and recommended approval by the Board of Health.

An overview of the budget and briefing note was provided and discussed with questions answered. A motion to change the wording of the pending motion was made to amend the per capita rate to $50.79 with the shortfall of $1,422,725 be drawn from the reserves was made by Vice-Chair Stefanic.

The following motion was read:

MOVED BY: Andrey Marks
SECONDED BY: Tory Delaurier

Board of Health Resolution #BOH-2024-01-07

Be It Resolved that the Board of Health for the Porcupine Health Unit approve the adoption of the amendment.

Carried

Recorded vote:

Board Member	For	Against	Abstain
Michelle Boileau	x
Drago Stefanic	x
Gary Fortin	x
Bill Gvozdanovic		x
Andrew Marks	x
Josee Vachon	x
Tory Delaurier	x
Marc Dupuis		x
Angele Rochon	x
Louise Gadoury	x
Sue Perras	x
Cindy Campbell		x

The following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Sue Perras

Board of Health Resolution #BOH-2024-01-08

Be It Resolved that the Board of Health approve the 2024 cost-shared budget for the Porcupine Health Unit in the amount of $13,332,678;

THAT the Board of Health approve the Per Capita rate at $50.79 and the levy increase to be paid by the municipalities; and,

THAT, the resulting shortfall of $1,422,725 be drawn from the reserves.

The recorded vote was as follows:

Board Member	For	Against	Abstain
Michelle Boileau	x
Drago Stefanic	x
Gary Fortin	x
Bill Gvozdanovic		x
Andrew Marks	x
Josee Vachon	x
Tory Delaurier	x
Marc Dupuis		x
Angele Rochon	x
Louise Gadoury	x
Sue Perras	x
Cindy Campbell		x

Carried

9.0  IN-CAMERA

There was no in-camera.

10.0  NEW BUSINESS

10.1  Merger Update

The Voluntary Merger updated briefing note, was shared with the Board. The briefing note provided to the Ministry during their visit with the PHU, THU and Board Chairs outlines the outcomes and objectives set by the Ministry and provides an update around the PHU and THU’s progress and process to meet these objectives. Dr. Catton advised that an application working group has been established to complete the application which is due April 2nd. A Staff engagement process has also been established. Regular updates will be shared with the Board of Health.

The following motion was read:

MOVED BY: Marc Dupuis
SECONDED BY: Andrew Marks

THAT the Board of Health for the Porcupine Health Unit accept the merger update as presented by Dr. Catton.

Carried

10.2  Board of Health Merger Working Group

Dr. Catton advised of discussions with Dr. Corneil, and both Board Chairs to establish a Board of Health Merger Working Group. The working group would be comprised of two Board Chairs and three members from each Board, ensuring representation. Board members are asked to notify the Board Secretary of their interest.

The following motion was read:

MOVED BY: Drago Stefanic
SECONDED BY: Tory Delaurier

Board of Health Resolution #BOH-2024-01-09

THAT, the Board of Health for the Porcupine Health Unit approve the creation of the Board Merger Working Group, with the structure and process of membership as presented, and determined by Board Chairs Boileau and Wight.

Carried

10.3  Association of Local Public Health Agencies (alPHa) 2024 Winter Symposium

Dr. Catton shared that the Association of Local Public Health Agencies (alPHa) 2024 Winter symposium is being held February 16th. The symposium provides an opportunity to learn about a variety of issues of key importance to public health. Details around the online symposium were previously shared with Board members. Board Members who are interested in attending are requested to inform the Board Secretary prior to February 7th.

11.0  CORRESPONDENCE

Correspondence was received for information purposes.

12.0  DATE OF NEXT MEETING AND ADJOURNMENT

The following motion was read:

MOVED BY: Cindy Campbell
SECONDED BY: Andrew Marks

Board of Health Resolution #BOH-2024-01-10

Be it Resolved, the next meeting of the Board of Health for the Porcupine Health Unit be held February 29, 2024, at 4:00 p.m. and that this meeting be adjourned.

Carried