Board of Health Meeting for the Porcupine Health Unit

Held on February 29, 2024 Porcupine Health Unit Boardroom and Online Meeting - Microsoft Teams (MS Teams)

Municipal Members:

• Drago Stefanic, Vice Chair, Township of Hornepayne
• Bill Gvozdanovic, City of Timmins
• Andrew Marks, City of Timmins
• Josee Vachon, Town of Hearst
• Angele Rochon, Town of Smooth Rock Falls (arrived 4:13 p.m)
• Tory Delaurier, Town of Iroquois Falls
• Marc Dupuis, Township of Mattice Val-Cote, Opasatika and Val-Rita-Harty
• Louise Gadoury, Township of Black River-Matheson
• Cindy Campbell, Provincial Appointee
• Sue Perras, Provincial Appointee
• John Curley, City of Timmins

PHU Members:

• Lianne Catton, Medical Officer of Health/Chief Executive Officer (MOH/CEO)
• Rosa Montico-Reimer, Manager Corporate Services 

Recorder:

• Lori McCord, Executive Assistant to the MOH/CEO, Secretary to the Board of Health 

Regrets:

• Peter Politis, Town of Cochrane, Town of Moosonee
• Gary Fortin, Town of Kapuskasing,Townships of Moonbeam, Fauquier and Strickland

1.0 CALL TO ORDER

Michelle Boileau, Board of Health Chair, called the Board of Health meeting to order at 4:02 p.m.

2.0 APPROVAL OF AGENDA

The agenda for the February 29, 2024 Board of Health meeting was reviewed. The following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Cindy Campbell

Board of Health Resolution #BOH-2024-02-11

That the Board of Health agenda, dated February 29, 2024, be approved.

Carried

3.0 CONFLICT OF INTEREST DECLARATION

There were no conflicts of interest declared.

4.0 PRESENTATION

4.1  2024 Audit Plan

Chris Pomeroy, CPA, CA, LPA, KPMG LLP, provided a presentation of KPMG’s plan for Audit of the Financial Statements for the Porcupine Health Unit for the year ending December 31st 2023. Field work will begin in March and will be conducted both virtually and in person. Findings will be presented to the Finance Committee in May.

Chair Boileau thanked Chris Pomeroy for his presentation.

5.0 APPROVAL OF PREVIOUS MINUTES

5.1 Board of Health Minutes – January 25, 2024

The minutes from the Board of Health meeting held January 25, 2024, were reviewed. The following motion was read:

MOVED BY: Drago Stefanic
SECONDED BY: Josee Vachon

Board of Health Resolution #BOH-2024-02-12

That the minutes from the Board of Health meeting held January 25, 2024 be approved as amended.

Carried

6.0 REPORT OF THE MEDICAL OFFICER OF HEALTH/CHIEF EXECUTIVE OFFICER (MOH/CEO)

The Report of the Medical Officer of Health for February 29, 2024 was presented by Dr. Catton to the Board of Health for information purposes. Chair Boileau thanked Dr. Catton for the report. The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: Tory Delaurier

Board of Health Resolution #BOH-2024-02-13

Be It Resolved, that the Board of Health for the Porcupine Health Unit accepts the MOH/CEO report for February 29, 2024.

Carried

7.0 BOARD OF HEALTH FINANCE COMMITTEE

No meeting to report.

8.0  IN-CAMERA

There was no in-camera.

9.0  NEW BUSINESS

9.1  Appointment of Auditors

The Board reviewed the audit plan provided by KPMG. The following motion was read:

MOVED BY: Drago Stefanic
SECONDED BY: John Curley

Board of Health Resolution #BOH-2024-02-14

That the Board of Health for the Porcupine Health Unit approve KPMG, LLP as the Auditors for the year 2023.

Carried

9.2  Finance Committee Terms of Reference Update

Dr. Catton provided an overview of the Finance Committee Terms of Reference. A recommendation to amend the membership from six to seven members of the Board of Health and removal of the term of no fewer than two City of Timmins appointees was presented. The following motion was read:

MOVED BY: Marc Dupuis
SECONDED BY: Josee Vachon

Board of Health Resolution #BOH-2024-02-15

That, the Board of Health for the Porcupine Health Unit approve the Finance Committee Terms of Reference as presented.

Carried

9.3  2024 Board of Health and Finance Committee Meeting Schedule

Conflicts were noted for the March 28th meeting of the Board of Health and as such the Board of Health will meet March 26th. The amended schedule will be circulated. The following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Angele Rochon

Board of Health Resolution #BOH-2024-02-16

That, the Board of Health for the Porcupine Health Unit approve the 2024 schedule of meeting dates as amended.

Carried

9.4  Association of Local Public Health Agencies (alPHa) 2024 Winter Symposium Report

For information purposes Dr. Catton provided a report of alPHa’s 2024 Winter Symposium. PHU attendees included Dr. Lianne Catton, Rosa Montico-Reimer, and Sue Perras. A timely and engaging presentation by Tim Arnold, a leading speaker on leadership, change and teams, focused on change management and provided tools and tips to navigate change through a workshop format. The symposium also offered opportunity to hear from other agencies around their merger process.

10.0  PORCUPINE TIMISKAMING VOLUNTARY MERGER

10.1  Board of Health Merger Working Group Update

Drago Stefanic provided an update of the Board of Health Merger Working Group. The Board of Health Merger Working Group has held two meetings. Agenda items addressed at the February 12th meeting included the Terms of Reference, mission, and name of the new entity. The February 27th agenda addressed geographic boundaries, the governance model, and leadership structure. Discussion has started around governance and Board composition. The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: Angele Rochon

Board of Health Resolution #BOH-2024-02-17

That the Board of Health for the Porcupine Health Unit accept the report of the Board of Health Merger Working Group and receive the minutes of the February 12th meeting as presented.

Carried

i)  Geographic Boundaries

Chair Boileau provided an update around recommendations from the Board of Health Merger Working Group. The Board of Health Merger Working Group has recommended the new geographic boundaries for the PHU and THU combined reflect the current geographic boundaries of the PHU and THU. The following motion was read:

MOVED BY: Marc Dupuis
SECONDED BY: Sue Perras

Board of Health Resolution #BOH-2024-02-18

That, the Board of Health for the Porcupine Health Unit approve the geographic boundaries of the new proposed public health agency to reflect the current geographic boundaries of the PHU and THU combined.

Carried

ii)   Board of Health Governance

Chair Boileau advised that the Board of Health Merger Working Group reviewed governance elements for consideration for the new proposed public health agency Board of Health.

MOVED BY: Angele Rochon
SECONDED BY: Sue Perras

Board of Health Resolution #BOH-2024-02-19

That, the Board of Health for the Porcupine Health Unit approves an autonomous Board of Health governance model for the new proposed public health agency.

Carried

iii)  Leadership Model

Chair Boileau advised that the Board of Health Merger Working Group reviewed the leadership model structure for the new public health agency. The following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Andrew Marks

Board of Health Resolution #BOH-2024-02-20

That, the Board of Health for the Porcupine Health Unit approves the combined Medical Officer of Health/Chief Executive Officer leadership model with an Associate Medical Officer of Health position for the new public health agency.

Carried

10.2  Board of Health Merger Working Group Membership and Terms of Reference

i)  Membership 

Chair Boileau provided an update of the Board of Health Merger Working Group membership. The working group is comprised of two Board Chairs and three members from each Board. Michelle Boileau, Sue Perras, Tory Delaurier, Drago Stefanic, and Dr. Catton are representing the PHU and representation from the THU is Stacy Wight, Curtis Arthur, Paul Kelly, Jeff Laferriere and Dr. Corneil. Dr. Marlene Spruyt, Merger Advisor also sits on the Board of Health Merger Working Group. The following motion was read:

MOVED BY: Cindy Campbell
SECONDED BY: John Curley

Board of Health Resolution #BOH-2024-02-21

That, the Board of Health for the Porcupine Health Unit approve the Board of Health Merger Working Group membership as presented.

Carried

ii)  Terms of Reference

The Terms of Reference for the Board of Health Merger Working Group were shared with Board members. The following motion was read:

MOVED BY: Angele Rochon
SECONDED BY: Drago Stefanic

Board of Health Resolution #BOH-2024-02-22

That, the Board of Health for the Porcupine Health Unit approve the Board of Health Merger Working Group Terms of Reference as presented.

Carried

10.3  Name of the new local public health agency

As part of the application process discussions were held around the name of the new public health agency. Chair Boileau advised that the Board of Health Merger Working Group recommended Northeastern Public Health/Santé publique du Nord-Est. as the proposed name for the new local public health agency, which will still require Government approvals. The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: John Curley

Board of Health Resolution #BOH-2024-02-23

That, the Board of Health for the Porcupine Health Unit approve the name of the new Local Public Health Agency to be “Board of Health for the Northeastern Public Health Unit,” publicly known as Northeastern Public Health/Santé publique du Nord-Est.

Carried

11.0  CORRESPONDENCE

Correspondence was received for information purposes.

12.0  DATE OF NEXT MEETING AND ADJOURNMENT

The following motion was read:

MOVED BY: Andrew Marks
SECONDED BY: Cindy Campbell

Board of Health Resolution #BOH-2024-02-24

Be it Resolved, the next meeting of the Board of Health for the Porcupine Health Unit be held March 26, 2024, at 4:00 p.m. and that this meeting be adjourned.

Carried