Meeting of the Board of Health for the Porcupine Health Unit

Held on February 3, 2022, Timmins Office, Online via Microsoft Teams (MS Teams)

Present:

• Sue Perras, Town of Smooth Rock Falls
• John Curley, Vice-Chair, City of Timmins
• Denis Clement, Town of Cochrane, Town of Moosonee
• Marc Dupuis, Township of Mattice Val-Cote, Opasatika and Val-Rita-Harty
• Josee Vachon, Town of Hearst
• Guylaine Scherer, Town of Kapuskasing,Townships of Moonbeam, Fauquier and Strickland
• Rock Whissell, City of Timmins
• Drago Stefanic, Township of Hornepayne
• Tory Delaurier, Town of Iroquois Falls
• Mickey Auger, City of Timmins

Staff:

• Lianne Catton, Medical Officer of Health (MOH)/Chief Executive Officer (CEO)

Recorder:

• Lori McCord, Executive Assistant to the MOH/CEO, Secretary to the Board of Health

Attending by Invitation:

• Mary-Lou Pollon, Manager Corporate Services

Regrets:

• Kristin Murray, City of Timmins

1. Call to Order

Sue Perras, Board of Health Chair, called the Board of Health meeting to order at 4:03 p.m.

2. Elections

2.0  Election of Chair

Dr. Catton opened the floor for nominations for the position of Chair of the Board of Health for the year 2022. Denis Clement nominated Sue Perras. The nomination was seconded by John Curley. Sue Perras accepted the nomination.

Having no further nominations, the following motion was read:

MOVED BY: Denis Clement
SECONDED BY: John Curley

Board of Health Resolution #BOH-2022-02-09

Be it Resolved that the Board of Health for the Porcupine Health Unit appoints Sue Perras as the Board of Health Chair for the year 2022.

Carried

2.1  Election of Vice-Chair

Sue Perras opened the floor for nominations for the position of Vice-Chair of the Board of Health for the year 2022. Rock Whissell nominated John Curley. The nomination was seconded by Denis Clement. John Curley accepted the nomination. Sue Perras nominated Drago Stefanic. The nomination was seconded by Denis Clement. Drago Stefanic declined the nomination.

Having no further nominations, the following motion was read:

MOVED BY: Rock Whissel
SECONDED BY: Denis Clement

Board of Health Resolution #BOH-2022-02-10

Be it Resolved that the Board of Health for the Porcupine Health Unit appoints John Curley as the Board of Health Vice Chair for the year 2022.

Carried

3. Approval of Agenda

The agenda for the February 3, 2022 Board of Health meeting was reviewed. The following motion was read:

MOVED BY: Rock Whissell
SECONDED BY: Denis Clement

Board of Health Resolution #BOH-2022-02-11

Be It Resolved, that the Board of Health Agenda, dated February 3, 2022, be approved.

Carried

4.0 Conflict of Interest Declaration

There were no conflicts of interest declared.

5.0 Approval of the Previous Minutes

The minutes from the Board of Health meeting held on December 13, 2021 were reviewed and the following motion was read:

MOVED BY: Marc Dupuis
SECONDED BY:  Drago Stefanic

Board of Health Resolution #BOH-2022-02-12

Be It Resolved, that the minutes from the Board of Health meeting held on December 13, 2021 be approved.

Carried

6.0 Business Arising from Minutes

There were no items under Business Arising.

7.0  Report of the Medical Officer of Health/Chief Executive Officer

The Report of the Medical Officer of Health for February 3, 2022 was presented by Dr. Catton to the Board of Health for information purposes. Sue Perras thanked Dr. Catton for an informative report.

The following motion was read:

MOVED BY: Drago Stefanic
SECONDED BY: John Curley

Board of Health Resolution #BOH-2022-02-13

Be It Resolved, that the Board of Health for the Porcupine Health Unit accept the MOH/CEO report for February 3, 2022.

Carried

8.0 Board of Health Finance Committee

8.1 Finance Committee Meeting Report – February 2, 2022 – D. Clement

A Finance Committee meeting was held on November 17, 2021, and the minutes were received for information.

The following motion was read:

MOVED BY: Mickey Auger
SECONDED BY: Rock Whissell

Board of Health Resolution #BOH-2022-02-14

Be It Resolved, that the minutes from the Board of Health Finance Committee held on November 17, 2021 be received for information.

Carried

8.2 Appointment of Auditors – D. Clement

A Finance Committee meeting was held of February 2, 2022. Derek D’Angelo, CPA, CA, LPA KPMG, LLP provided a presentation of KPMG’s plan for the audit of the Financial Statement for the Porcupine Health Unit for the year ending 2021. The presentation provided highlights and an explanation of key issues with respect to audit risks, the nature, extent and timing of KPMG’s audit work and the terms of engagement.

The following motion was read:

MOVED BY: Mickey Auger
SECONDED BY: Josee Vachon

Board of Health Resolution #BOH-2022-02-15

Be It Resolved, that the Board of Health for the Porcupine Health Unit accept and approve the appointment of KPMG, LLP as the Auditors for the Porcupine Health Unit for the year 2022.

Carried

8.3 ONA Contract Ratification – L. Catton

A Finance Committee meeting was held on February 2, 2022, the ONA Memorandum of Agreement was presented and reviewed.

The following motion was read:

MOVED BY:  Mickey Auger
SECONDED BY: John Curley

Board of Health Resolution #BOH-2022-02-16

Be It Resolved, that the Board of Health for the Porcupine Health Unit approve the Memorandum of Agreement between the Porcupine Health Unit and the Ontario Nurses’ Association, Local 10, dated December 20, 2021, as presented.

Carried

8.4 Finance Committee Membership – D. Clement

A Finance Committee meeting was held on February 2, 2022. It was recommended that the current members of the Finance Committee remain to provide experience and knowledge that ensures continuity and efficacy to the Board of Health. Additional members will be required to complete the compliment as outlined in the Terms of Reference for the Finance Committee.

The following motion was read:

MOVED BY: Marc Dupuis
SECONDED BY: Drago Stefanic

Board of Health Resolution #BOH-2022-02-17

Be It Resolved, that the 2022 Finance Committee Members for the Board of Health for the Porcupine Health Unit be approved.

Carried

9.0  Correspondence

Correspondence was received for information purposes. There were no questions related to correspondence and no further discussion was required.

10.0 New Business

10.1  alPHa Winter Symposium – L. Catton

For information purposes, Dr. Catton provided an overview of the Association of Local Public Health Agencies (alPHa). The symposium provides Board members an opportunity to learn about public health, on a local and provincial level and to connect with different Health Units. This Winter Symposium will be on Public Health Resilience and will occur on February 25th virtually. Interested Board Members are requested to email the Board Secretary for registration.

10.2  Board of Health Meeting Schedule 2022 – L. Catton

Dr. Catton provided an overview of the proposed schedule that factors in required Ministry reporting and approval dates. Due to the COVID-19 Pandemic, Board of Health meetings will continue virtually until in- person meetings are permitted. Municipal elections are scheduled in the Fall of 2022, and there is recognition of the challenges that this may bring. The Board of Health meeting schedule for 2022 was brought forward for consideration and approval.

The following motion was read:

MOVED BY: Mickey Auger
SECONDED BY: Rock Whissell

Board of Health Resolution #BOH-2022-02-18

Date	Meeting	Time
Thursday, February 3, 2022	Board of Health	4:00 p.m.
Thursday, March 10, 2022 Thursday March 24, 2022	Board of Health Finance Committee	4:00 p.m.
Thursday, April 14, 2022 Thursday, April 28, 2022	Board of Health Finance Committee	4:00 p.m.
Thursday, May 26, 2022	Board of Health	4:00 p.m.
Thursday, June 23, 2021	Board of Health	4:00 p.m.
Thursday, September 22, 2022	Board of Health	4:00 p.m.
Thursday, October 6, 2022 Thursday, October 27, 2022	Finance Committee Board of Health	4:00 p.m.
Thursday, November 24, 2022	Finance Committee	4:00 p.m.
Thursday, December 8, 2022	Board of Health	4:00 p.m.

Be It Resolved, that the Board of Health for the Porcupine Health Unit approve the 2022 Board of Health and Finance Committee schedule of meeting dates as circulated.

Carried

11.0 In-Camera

11.1 Personnel Matter 

The Board of Health moved in-camera at 4:45 p.m. for a discussion regarding personnel manners, and the following motion was read:

MOVED BY: Josee Vachon
SECONDED BY: Tory Delaurier

Board of Health Resolution #BOH-2022-02-19 

Be It Resolved, that The Board of Health Members moved to In-Camera for personnel matters. The in-camera discussion was complete, and the following motion was read:

MOVED BY: Tory Delaurier
SECONDED BY: Rock Whissell

Board of Health Resolution #BOH-2022-02-20

Be it Resolved, that the Board of Health rise and report at 4:48 p.m. An in-camera discussion was held, and the following motion was read:

MOVED BY: John Curley
SECONDED BY: Denis Clement

Board of Health Resolution #BOH-2022-02-21

Be It Resolved, that the Board of Health for the Porcupine Health Unit approve the proposals reviewed in camera.

Carried

12.0 Date of Next Meeting and Adjournment

The following motion was read:

MOVED BY: Mickey Auger
SECONDED BY: Josee Vachon

Board of Health Resolution #BOH-2022-02-22

Whereas, the next meeting of the Board of Health for the Porcupine Health Unit be held March 10, 2022 at 4:00 p.m. and that this meeting adjourns.

Carried